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Submitting GDPR Requests

Domino Data Lab is able to assist its customers in their obligations as data controllers under GDPR. This article covers how to submit requests to Domino, and the information required from the customer to action the request. Because Domino does not systematically access the contents of files uploaded, requests either need to reference specific users, or specific files. 

  1. User Deletion
    Domino is able to purge personal data about the name, email address and IP address of users of Domino if required. To process a request, you will need to provide:
    • The user account name
    • A substitute user to inherit any owned projects and files
  2. File versions request
    Domino is able to provide the hash of all files in a version chain, and optionally access to those files as well. To process a request, you will need to provide:
    • A text file with the username, project name, and file path in this format: username/file_path_1/file_name.csv.
  1. List of projects referencing a file
    Domino is able to provide the list of all projects which reference a specific file version in Domino. This is useful to identify potential impacts of changing a source file or version. To process a request, you will need to provide:
    • A text file with the username, project name, and file path in this format: username/file_path_1/file_name.csv.
  1. File deletion or substitution request
    To process a request, you will need to have provided:
    • A text file with the username, project name, and file path needing deletion or substitution in this format: username/file_path_1/file_name.csv.
    • A text file with the username, project name, and file path to substitute (if applicable) in this format: username/file_path_1/file_name.csv.

After any GDPR request, Domino will provide the customer evidence of the actions carried out but will no longer be able to see the data in the system.

Most customers don’t encounter a need to have data deleted or returned through the course of doing business. Should you need to for GDPR or other reasons, note that this may impact your history for reproducibility or auditability.

Domino does not accept any responsibility for identifying derived data from files, nor ensuring the stability of projects or other work referencing a user or file altered in a request.

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